Creating An Effective Fleet Fueling Program

If your company relies on a fleet of vehicles to transport products and technicians to consumers, keeping these vehicles fueled at all times can be a challenge. Without careful attention to the creation of a management program, fleet fueling can serve as a source of revenue loss for even the most profitable companies.

Here are three tips you can use to help develop an effective fleet fueling program for your company in the future.

1. Partner with a fuel supplier that provides pay-at-the-pump services.

By partnering with a single fuel supplier in your area, you make it easier to manage the purchases made with company fleet fuel cards. In addition to narrowing your fuel authorizations to a single supplier, you should ensure that your chosen supplier allows your company drivers to pay for gas purchases at the pump.

Paying at the pump eliminates the need for drivers to go into the station to pay, which can deter non-gas purchases (like soda or snacks) from being tacked on to the price of fuel. Paying at the pump is also quicker and can get your drivers back on the road in a timely manner.

2. Enforce transaction limits.

Working with the financial company that distributes the fuel cards used by your fleet drivers to establish and enforce transaction limits can be a simple way to reduce excess card use.

In order to determine a reasonable transaction limit, calculate the cost of filling the gas tank from empty on the vehicle in your fleet with the worst gas mileage. This estimation can serve as a guideline to help you establish a transaction limit. Be sure that you are regularly checking gas prices as part of your fleet fueling program and adjusting transaction limits as needed to accommodate the rise and fall of fuel prices in your area.

3. Regularly audit your drivers' use of fuel cards.

Requiring your drivers to submit itemized receipts for any purchases made using a company fuel card can be beneficial when establishing an effective fleet fueling program. You should maintain these receipts in a centralized location and audit them for the purchase of any items that are not approved under your fueling program's guidelines.

Ask for clarification and justification of any discrepancies, and take note of repeat offenders. Establishing regular audits lets drivers know that their actions are being monitored, reducing the likelihood of fuel card abuse in the future.

Establishing an effective fleet fueling program by partnering with a fuel supplier that allows drivers to pay at the pump, setting transaction limits, and auditing fuel card use will help you eliminate waste from your employees' fueling activities. For more information, contact local professionals like Enright and Sons.